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RESERVE A BUS

Itinerary

Trips and drivers are confirmed ONLY after we receive your itinerary. Itineraries must be submitted at least two weeks prior to departure. For help with completing the itinerary form, please call us at 423.236.2716.

Submit the itinerary PDF by downloading it and filling it out on your computer, then save the file and email it to transportation@southern.edu OR you may print it out and fax it to 423.236.1716.

Download itinerary PDF »

Cancellation Fee
Beginning January 1, 2025, if you fail to submit an itinerary within your two week trip time frame your group will be subject to a $50 daily late fee until the trip itinerary is submitted. 
In addition, cancellations made within 24 hours prior to departure are charged the full daily fee and driver charges.
Bus Driver Fees
Bus driver fee is $22 per hour for up to five hours. The fee for more than five hours is $220 per day. Accommodations for driver, road fees, and tolls are the responsibility of the group. An overnight fee of time-and-a-half applies for trips that run into the hours between 11:30 p.m. to 6 a.m.
Bus Driver Per Diem

If all meals are provided for driver, no per diem is charged. If two meals are provided for driver, only a half day rate of $29 will be charged. If no meals are provided, a daily rate of $58 will be charged.

Event Planning Fee
In most cases you are responsible for submitting and planning your own itinerary. However, in some cases there are special circumstances up and beyond the usual planning that may call for assistance.
In the event that you require our department to coordinate specific details of the trip for the itinerary, there will be a $150 fee for each individual trip that requires our planning services.

Bus Reservation Form

Please note: Bus trips are not confirmed until you receive a confirmation number to the email you provide. 

 
Tell us what you need
Rate acknowledgment
Return time
Please indicate your trailer needs.*
Tell us about your trip
Itinerary
An itinerary is needed to confirm a trip and to confirm a driver.*
Bus driver
Do you need Transportation Services to provide a driver?
Will you be providing the driver's sleeping accommodations?
Will meals be provided for the driver?
Your group information
Please indicate if rental charges will be paid by a . . .